JOB DESCRIPTION
Position: Head Accountant
Supervisor: Center Director; Board Treasurer
Summary: The Head Accountant will work under the Center Director and in conjunction with the Board Treasurer overseeing the operations of finance, personnel, and payroll. The Head Accountant will coordinate bookkeeping entries by overseeing other bookkeeping staff. Responsibilities shall include but not be limited to daily entry of income, making deposits and managing accounts receivable and accounts payable, payroll, tax reporting, and other administrative tasks related to Center finances.
I. QUALIFICATIONS:
A. Must have completed a minimum of an Associate=s degree in a related field and appropriate academic training and experience.
B. Understand and be proficient in generally accepted accounting philosophy and procedures relating to financial management, reporting, budgeting, control operations and auditing procedures and computer skills.
C. Be familiar with FASB rulings applicable to non profit organizations.
D. Demonstrate the attributes of a Christian leader in skills and character especially in the area of personal finances.
E. Must possess strong communication skills enabling him/her to work effectively with program heads, supervisors, clients and related agencies.
II. RESPONSIBILITIES
A. Be proficient in QuickBooks and have the ability to read the manual and upgrade and fine tune skills as needed. Know the Report functions.
B. Oversee and update the policies and procedures manual in accordance to FASB standards and CPA suggestions.
C. Manage the budget process; work with the executive director and the board of directors in that process. Setting goals for accounting department; etc.
D. Keep track of cash flow and manage checking account on an ongoing basis.
E. Meet with supervisors regularly regarding the financial status of the Center.
F. Keep inventory and depreciation schedules up to date.
G. Print and distribute monthly income statements and balance sheets and cash flow reports to the appropriate agencies.
H. Work with all Center personnel regarding financial paperwork(explaining benefits- insurance, IRA, PSECU, reimbursement of health insurance) W-4's, fund- raisers, special events(field trips), and purchases.
I. Record maintenance group hours and work with maintenance group supervisor.
J. Generate contracts for clients and employees
K. Oversee collection; generate late statements and invoices;
L. Manage all interest bearing accounts and investments; work with the bank on loans.
M. Recording donations and designated gifts:
Work with development director to manage donor gifts and receipts.
N. Work with development director for fund raisers.
O. Managing all purchasing and pricing
P. Work with auditing and consulting with CPA
Q. Work with program heads , Center Director in carrying out their responsibilities
R. Maintain an orderly filing system.
S. Reconcile accounts monthly; set system passwords
T. Oversee completion of tax forms and deal with IRS and other agencies.
U. Print and distribute W-2's
III. EVALUATION
The Head Accountant will participate in a minimum six month probationary period during which he/she will receive two evaluations by supervisors. After the successful completion of two three month evaluations, he/she will participate in annual evaluations, or when deemed necessary by the Center director.